Published on
Feb 2022


◗◗Embracing sustainability at events

7 min. read
sustainability at events,

Embracing sustainability at events is a win-win for everyone. Our planet is at its tipping point, and living more consciously is extremely important. 

Paper accounts for approximately 26% of the total waste at landfills. Excess paper production, such as the creation of collateral used at marketing events, not only uses huge amounts of energy and water but also contributes to deforestation.

Suppose you work in the events or sales space. In that case, however, you will undoubtedly need to produce lots of marketing collateral each year for your business—especially when attending in-person or digital events. So, how can you contribute to a more sustainable future while also successfully marketing your business?

The answer lies in apps with digital collateral features, which allow you to go green and gain engagement insights you won’t find with a printed handout. Here are three more reasons why you should embrace sustainability by going digital with your event collaterals.

1. No more logistical nightmares around print

Printed marketing materials carry a number of potential risks for your company. Without round-the-clock print collateral management, you could fall prey to outdated assets, regulatory compliance issues and branding inconsistencies, increased printing costs, or even a lack of collateral when you need it most. Furthermore, when your printed promotional materials arrive too late for use, it can drastically reduce your sales and revenue.

Almost all of these problems can be solved when you choose to take your marketing collateral with you digitally. Our event and sales enablement app, gives you the unprecedented ability to have any of your marketing collateral at your fingertips, readily available for your next conversation with a lead.

2. Sustainability at events and unnecessary print and drayage costs

Although the cost of a single brochure, flyer, or other printed materials is fairly low, a large print run for an event could cost up to thousands of dollars. Then there are additional costs such as drayage, which involves the shipping of your printed goods a short distance via ground freight.

There’s no denying it: printed marketing collateral is expensive, yet these costs are often unnecessary. This is because print collateral often never makes it past the hotel room, let alone the exhibit floor. Swapping printouts for digital in-booth experiences and on-demand presentations is not only a cost saver but also a paper saver for sustainability purposes.

momencio also has a lead scanning feature, which allows you to simply scan a badge or business card to capture the important information of your new lead digitally. After all, who needs to leave an event with hundreds of cardboard business cards? Especially when they’re only destined for the trash once their information has been recorded.

Embracing sustainability at events

3. No more killing trees for no reason

From 2001 to 2019, we’ve lost a total of 386 million hectares of forest around the world. This loss represents an almost 10% decrease in tree cover since the year 2000. Unfortunately, it will take just 78 years before rainforests no longer exist on Earth.

Most paper collateral handed out at events ends up in the trash. However, it’s probably not because it didn’t contain valuable information. Printed event collateral just isn’t convenient, especially for those who travel. It’s time to end the unnecessary use of paper and, therefore, the needless destruction of almost 500,000 hectares of forest each week for paper production.

Integrating Sustainable Innovations: A Catalyst for “Sustainability at Events”

The drive towards “sustainability at events” has become a pivotal aspect of event planning and execution. As the industry evolves, integrating sustainable innovations not only reflects a commitment to environmental stewardship but also elevates the attendee experience. Here’s how integrating these innovations directly supports the goal of enhancing “sustainability at events.”

Embracing Digital Transformation for “Sustainability at Events”

  1. Sustainable Event Apps: Event apps play a crucial role in promoting “sustainability at events” by providing digital agendas, maps, and speaker information, drastically reducing the need for printed materials. These apps enhance attendee engagement through personalized schedules and real-time updates, embodying the principle of “sustainability at events.”

  2. Virtual and Hybrid Formats: Virtual and hybrid event formats have emerged as game-changers in promoting “sustainability at events.” By reducing travel and physical resource requirements, these formats significantly lower events’ carbon footprints. They demonstrate how technology can align with sustainability goals, making “sustainability at events” an achievable reality.

  3. Eco-friendly Swag Options: Moving away from traditional physical giveaways to digital swag bags reinforces the commitment to “sustainability at events.” This approach not only minimizes waste but also offers a platform for creative, sustainable sponsorship opportunities.

Green Venues and Practices: Elevating “Sustainability at Events”

Selecting venues that prioritize green practices is crucial for “sustainability at events.” From energy efficiency to waste reduction programs, these venues align with the broader goals of environmental responsibility. Partnering with such venues underscores an event organizer’s commitment to “sustainability at events,” setting a standard for the industry.

Data-Driven Decisions: A Strategy for “Sustainability at Events”

Utilizing data analytics for event planning can lead to more sustainable event management practices. Insights gathered from attendee behavior and preferences can help in making informed decisions that align with “sustainability at events,” ensuring resources are used efficiently and effectively.

Embracing Digital Solutions for a Sustainable Future

In the quest for sustainability at events, embracing digital solutions is not just an environmentally conscious choice but a strategic business move. Digital platforms like momencio offer a comprehensive suite of features that go beyond just reducing paper waste. They enhance attendee engagement, provide valuable insights into consumer behavior, and streamline the lead capture process. By integrating these digital tools into your event strategy, you can contribute to a greener future while also achieving better marketing outcomes. Remember, each step towards sustainability is a step towards preserving our planet, and the switch to digital collateral is a significant stride in that direction. Schedule a demo with momencio today and discover how you can make your next event not just successful but also sustainable.

Stop collecting numbers on business cards and start capturing actionable data at your events. You can make the switch to digital collateral. Schedule a demo today to find out how our event lead capture app can help your business succeed.


  1. What is Sustainability at Events, and Why is It Important?
    1. Sustainability at events refers to practices that minimize environmental impact, such as reducing waste and conserving resources. It’s important because events, especially large ones, can have significant ecological footprints. By embracing sustainability, event organizers and participants can help protect the planet and promote responsible consumption.
  2. How Can Digital Collateral Reduce the Environmental Impact of Events?
    1. Digital collateral, such as electronic brochures or virtual presentations, replaces the need for printed materials. This shift not only reduces paper waste and deforestation but also cuts down on energy and water used in paper production. Additionally, it eliminates the carbon emissions associated with transporting printed materials.
  3. What Are the Cost Benefits of Using Digital Collateral at Events?
    1. Besides being environmentally friendly, digital collateral can be cost-effective. Traditional print runs and associated drayage costs can be expensive. By going digital, companies save on printing and shipping costs and also avoid the risk of printed materials becoming outdated or arriving late.
  4. How Does the Use of Digital Collateral Enhance Attendee Engagement?
    1. Digital collateral offers interactive and immersive experiences for attendees. It provides engagement insights, like how often a document is viewed or shared, which isn’t possible with printed hand-outs. This data can be invaluable for tailoring follow-up strategies and improving future marketing efforts.
  5. What is the Significance of Lead Scanning Features in Sustainability Efforts?
    1. Lead scanning features in event apps allow for the digital capture of attendee information, eliminating the need for paper-based business cards or forms. This not only contributes to sustainability efforts by reducing paper waste but also streamlines the data collection process, making it more efficient and accurate.



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the ultimate momencio faqs: mastering event lead management and conversion
The Ultimate momencio FAQs Mastering Event Lead Management and Conversion

Get to know momencio and why you need this event tool for sales

momencio is a revolutionary platform designed to bridge the event and sales gap, offering a holistic approach to event lead management and conversion.

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momencio - AI Lead Enrichment


The AI Lead Enrichment is a proprietary service of momencio designed to simplify and enhance the
process of capturing and enriching lead information at any type of event.

By using momencio’s mobile or tablet app, you can use the device’s camera to take a clear picture of any form of identification, including, but not limited to, name tags/event badges/business cards. Our AI-driven service leverages OCR technology to identify any information captured and map any relevant data to a contact record. The contact record is then fed to our Lead Enrichment service, which creates a more complete contact record. The process provides exhibitors with the most accurate and up-to-date contact details available.

The Reality of Event Data Collection

In the dynamic environment of event floors, achieving perfect data accuracy can sometimes be challenging. Both traditional lead capture methods using event APIs and AI Lead Enrichment strive for
high accuracy, but various factors can impact the data collected:

  • Personal Email Usage: Some attendees register with personal email addresses.
  • Name Misspellings: Minor errors can occur during registration.
  • Generic Email Addresses: Use of addresses like
  • Broad Registration Categories: Attendees might register under general titles (e.g., Biomedical
  • Complex Company Structures: Companies with multiple sub-companies can complicate data


AI Lead Enrichment is specifically designed to manage these scenarios, continually learning and
adapting to improve its accuracy.

Advanced Services for Lead Enrichment

AI Lead Enrichment leverages a suite of advanced tools and services to ensure the highest quality data retrieval:

  • Machine Learning: Continuously improves the accuracy of lead data.
  • AI (Artificial Intelligence): Enhances basic information with additional details.
  • Data Enrichment: Adds valuable contact details to enhance lead profiles.
  • LinkedIn Services: Provides up-to-date professional profiles.

Our Commitment to Excellence

AI Lead Enrichment excels in providing accurate data, yet certain edge cases may present challenges. These include:

  • Private LinkedIn Profiles: Some professional details might be inaccessible.
  • Personal Email Addresses: When registrants use personal rather than business emails.
  • Small-Scale Businesses: Limited online presence can affect data richness.
  • Self-Employed Individuals: Lack of company affiliation might limit available data.
  • Event Staff Contacts: Scanned badges may occasionally belong to event staff.
  • Extensive Sub-Company Networks: Complexity in identifying the correct entity.
  • Security-Sensitive Industries: Industries like military or government may have restricted

Despite these potential challenges,
AI Lead Enrichment strives to provide the best possible data,
ensuring valuable insights for effective follow-ups.

How AI Lead Enrichment Enhances Your Event Strategy

  1. Data Capture: Seamlessly capture attendee information such as first name, last name, and
    company name.
  2. Data Enrichment: Utilize AI to enhance this basic information with additional details like
    business email and LinkedIn profile.
  3. Immediate Engagement: Send personalized follow-up emails and provide links to personalized
    microsites to maintain engagement.


momencio’s AI Lead Enrichment innovative technology ensures high data accuracy and enrichment, significantly improving your follow-up strategies and boosting overall event ROI.

By operating independently of event-specific APIs, ULC offers versatility across various events while enhancing your lead capture and engagement efforts.

Additional Information on Event APIs

Traditional event APIs play a crucial role in modern event management, facilitating tasks like attendee data collection and session tracking. However, there are common challenges associated with these APIs:

  • Data Delays: Delays in data delivery can affect timely decision-making.
  • Inconsistent Data Quality: Variability in data quality can undermine event analytics.
  • Misleading Event Data: Issues like duplicates can lead to inaccurate attendee estimates.
  • Limited Data Scope: Traditional APIs might miss crucial information that enhances attendee
    engagement and event ROI.


momencio’s AI Lead Enrichment overcomes these challenges by offering enriched data with high
accuracy, making it a versatile and cost-effective alternative to traditional event APIs.

How AI Lead Enrichment Works

  1. Data Capture: Captures attendee information, including first name, last name, and company
  2. Data Enrichment: Enhances basic information with additional details like business email and
    LinkedIn profile.
  3. Immediate Engagement: Sends personalized follow-up emails and links to personalized
    microsites for continued engagement.

By leveraging momencio’s AI Lead Enrichment, you can transform event interactions into meaningful business opportunities, ensuring every lead is accurately captured and effectively engaged

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