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Tradeshow

ASTRO Annual Meeting

September 26-30, 2026
Boston, Massachusetts
Website
ASTRO 67th annual meeting

ASTRO Annual Meeting brings radiation oncologists, medical physicists, dosimetrists, researchers, administrators, and oncology technology vendors into one of the central gatherings for radiation oncology. For exhibitors, the strongest conversations connect technology to clinical workflow, treatment quality, patient outcomes, planning efficiency, imaging, safety, and operational value. Buyers will not be moved by broad innovation claims alone. They need evidence, workflow fit, and a clear path to evaluation.

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category

ASTRO is where radiation oncology teams evaluate the science, systems, and technology shaping cancer treatment

event keywords

Radiation Oncology, Cancer Care, Scientific Research, Medical Education

About the Tradeshow

ASTRO Annual Meeting is the American Society for Radiation Oncology’s flagship meeting for the radiation oncology community. It brings together physicians, physicists, researchers, clinical teams, administrators, and industry partners focused on cancer treatment and radiation medicine.

The program covers scientific research, education, clinical practice, medical physics, treatment planning, emerging technology, patient care, and industry innovation. Exhibitors should prepare clinical proof, workflow examples, and clear technical answers.

Visitor demographics / insights

  • Job Titles: Radiation Oncologists, Medical Physicists, Healthcare Executives
  • Industries: Healthcare, Medical Research, Cancer Treatment
  • Common Goals: Enhance treatment protocols, collaborate on research efforts, improve patient outcomes
  • Event Format: Keynote sessions, educational workshops, interactive exhibits

What matters to ASTRO 2025’s audience

ASTRO attendees crave actionable insights and pioneering practices in radiation oncology.

  • Staying ahead of oncological treatment advancements
  • Networking with leading scientific minds
  • Gaining insights into innovative cancer care technologies
  • Accessing world-class research and education

Ultimately, it’s about revolutionizing cancer therapy for enhanced patient outcomes.

3 ways to make every ASTRO Annual Meeting conversation count

Walk the floor with intent. Walk away with next steps.
🎯

Qualify by clinical workflow

Ask whether the attendee works in treatment planning, imaging, QA, adaptive therapy, brachytherapy, administration, or research. That keeps the conversation relevant.

📄

Lead with clinical proof

Radiation oncology buyers need evidence, workflow examples, and safety context. Keep proof close to the demo and avoid broad claims.

🤝

Identify the review team

A serious opportunity may involve physicians, physicists, IT, administration, and procurement. Capture who needs to review the solution before follow-up begins.

Best practices for exhibitors at ASTRO Annual Meeting

🩺

Qualify by specialty and workflow

Different buyers care about treatment planning, QA, imaging, adaptive workflows, safety, patient experience, or department operations. Capture the use case first.
💡 How momencio helps: Surveys and lead scoring help teams qualify leads by clinical role, workflow, technology interest, and readiness.
📊

Use evidence instead of broad innovation claims

Clinical audiences need proof. Bring studies, workflow examples, QA data, case notes, and implementation paths that can support a real evaluation.
💡 How momencio helps: Reps can share tailored interactive content for each clinical or technical interest area discussed at the booth
📝

Capture multi-stakeholder context

Record whether the lead is a physician, physicist, administrator, researcher, or IT stakeholder. The follow-up path depends on that role.
💡 How momencio helps: Smart notes and notifications help preserve role-specific context and route leads to the right owner.
📬

Send follow-up by clinical interest

A lead asking about adaptive planning should not get the same recap as one asking about QA or patient workflow. Make the follow-up specific.
💡 How momencio helps: Use follow-up based on booth behavior to keep outreach tied to what each lead actually asked about.
🔗

Keep hospital account records connected

Large oncology accounts may have several attendees. Keep roles, notes, and interests connected so the account story remains clear.
💡 How momencio helps: CRM integration for event lead management helps connect event conversations to the right account and opportunity records.
📈

Report clinical interest and opportunity quality

Report by role, workflow interest, institution type, next step, and pipeline potential. That is more useful than total scans.
💡 How momencio helps: Event performance and ROI reporting helps teams connect ASTRO activity to qualified follow-up and revenue outcomes.

10 FAQs for exhibitors and event pros attending ASTRO Annual Meeting 2026

Yes, if your product serves radiation oncology, treatment planning, imaging, QA, patient workflow, oncology operations, or cancer care technology. The audience is clinically and technically focused.
Attendees include radiation oncologists, medical physicists, dosimetrists, radiation therapists, researchers, hospital leaders, administrators, medical affairs teams, and vendors supporting oncology treatment and workflow.
Prepare clinical evidence, workflow examples, safety information, integration notes, implementation details, and role-specific materials for physicians, physicists, administrators, and technical teams.
Ask about role, clinical workflow, current systems, disease site focus, technology need, decision process, and next evaluation step. Those details shape the follow-up.
Demos should be short, clinical, and workflow-specific. Show how the solution affects planning, QA, imaging, treatment delivery, operations, or patient experience.
Explain the exact workflow, data requirements, oversight model, limitations, and evidence. Avoid broad AI claims that do not connect to clinical safety or measurable value.
Send a recap tied to the clinical or technical issue discussed, include the promised evidence, and suggest a clear next step such as a technical review, demo, or stakeholder call.
Yes. Teams can capture leads, tag clinical interests, record detailed notes, share relevant content, sync to CRM, and track engagement after the event.
Report leads by role, institution type, workflow interest, content engagement, meetings booked, technical reviews requested, and pipeline created. That gives a better view of event value.
ASTRO is more focused on radiation oncology and radiotherapy. Broader oncology events may bring wider cancer care audiences, but ASTRO is stronger for vendors tied to radiation medicine workflows.

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momencio - AI Lead Enrichment

Overview

The AI Lead Enrichment is a proprietary service of momencio designed to simplify and enhance the
process of capturing and enriching lead information at any type of event.

By using momencio’s mobile or tablet app, you can use the device’s camera to take a clear picture of any form of identification, including, but not limited to, name tags/event badges/business cards. Our AI-driven service leverages OCR technology to identify any information captured and map any relevant data to a contact record. The contact record is then fed to our Lead Enrichment service, which creates a more complete contact record. The process provides exhibitors with the most accurate and up-to-date contact details available.

The Reality of Event Data Collection

In the dynamic environment of event floors, achieving perfect data accuracy can sometimes be challenging. Both traditional lead capture methods using event APIs and AI Lead Enrichment strive for
high accuracy, but various factors can impact the data collected:

  • Personal Email Usage: Some attendees register with personal email addresses.
  • Name Misspellings: Minor errors can occur during registration.
  • Generic Email Addresses: Use of addresses like marketing@domain.com.
  • Broad Registration Categories: Attendees might register under general titles (e.g., Biomedical
    Student).
  • Complex Company Structures: Companies with multiple sub-companies can complicate data
    accuracy.

     

AI Lead Enrichment is specifically designed to manage these scenarios, continually learning and
adapting to improve its accuracy.

Advanced Services for Lead Enrichment

AI Lead Enrichment leverages a suite of advanced tools and services to ensure the highest quality data retrieval:

  • Machine Learning: Continuously improves the accuracy of lead data.
  • AI (Artificial Intelligence): Enhances basic information with additional details.
  • Data Enrichment: Adds valuable contact details to enhance lead profiles.
  • LinkedIn Services: Provides up-to-date professional profiles.

Our Commitment to Excellence

AI Lead Enrichment excels in providing accurate data, yet certain edge cases may present challenges. These include:

  • Private LinkedIn Profiles: Some professional details might be inaccessible.
  • Personal Email Addresses: When registrants use personal rather than business emails.
  • Small-Scale Businesses: Limited online presence can affect data richness.
  • Self-Employed Individuals: Lack of company affiliation might limit available data.
  • Event Staff Contacts: Scanned badges may occasionally belong to event staff.
  • Extensive Sub-Company Networks: Complexity in identifying the correct entity.
  • Security-Sensitive Industries: Industries like military or government may have restricted
    information.


Despite these potential challenges, AI Lead Enrichment strives to provide the best possible data,
ensuring valuable insights for effective follow-ups.

How AI Lead Enrichment Enhances Your Event Strategy

  1. Data Capture: Seamlessly capture attendee information such as first name, last name, and
    company name.
  2. Data Enrichment: Utilize AI to enhance this basic information with additional details like
    business email and LinkedIn profile.
  3. Immediate Engagement: Send personalized follow-up emails and provide links to personalized
    microsites to maintain engagement.

     

momencio’s AI Lead Enrichment innovative technology ensures high data accuracy and enrichment, significantly improving your follow-up strategies and boosting overall event ROI.

By operating independently of event-specific APIs, ULC offers versatility across various events while enhancing your lead capture and engagement efforts.

Additional Information on Event APIs

Traditional event APIs play a crucial role in modern event management, facilitating tasks like attendee data collection and session tracking. However, there are common challenges associated with these APIs:

  • Data Delays: Delays in data delivery can affect timely decision-making.
  • Inconsistent Data Quality: Variability in data quality can undermine event analytics.
  • Misleading Event Data: Issues like duplicates can lead to inaccurate attendee estimates.
  • Limited Data Scope: Traditional APIs might miss crucial information that enhances attendee
    engagement and event ROI.

     

momencio’s AI Lead Enrichment overcomes these challenges by offering enriched data with high
accuracy, making it a versatile and cost-effective alternative to traditional event APIs.

How AI Lead Enrichment Works

  1. Data Capture: Captures attendee information, including first name, last name, and company
    name.
  2. Data Enrichment: Enhances basic information with additional details like business email and
    LinkedIn profile.
  3. Immediate Engagement: Sends personalized follow-up emails and links to personalized
    microsites for continued engagement.

By leveraging momencio’s AI Lead Enrichment, you can transform event interactions into meaningful business opportunities, ensuring every lead is accurately captured and effectively engaged

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